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Terms and Conditions of Grand Awards Preliminary Application

Submit a preliminary application first

Please complete a preliminary application first, then please wait for us to respond.

Depending on the planned board meetings this can take a few days to a few weeks.

Once you have received a favourable response, please submit a complete application by email (see below under How to submit a Complete Application).

We will not respond to preliminary applications submitted by regular e-mail, so not via the link above, or via regular mail ('on paper'). 

A Complete Application will only be taken in to consideration after a favourable response by our advisor based on your preliminary application.

How to submit a complete application

Please combine all your materials into one single PDF file, whose name contains the name of your organisation, the name of your project and the date of dispatch (abbreviated if necessary), and send it to postbus@dioraphte.nl. If any additional information is required (see below), please send it to us in a separate PDF file.

Please send items which cannot be sent by email (e.g. books or large-sized materials for publication) to the Foundation’s postal address (see ‘contact & how to get here’) AFTER CONSULTING US.

Once we have received your complete application, you will receive an email within ten days, confirming the receipt of your application. This confirmation email will also contain the date on which your application will be discussed by the Board. If you do not receive such a confirmation email, we may not have received your application. If this happens, you may want to contact us. Additional information required as part of the complete application:

The following information can be forwarded in a separate file or in separate files (preferably in PDF);

  • A copy of a recent Chamber of Commerce certificate, no older than 1 year.
  • Photocopies of your organisation’s articles of association or bylaws.
  • A copy of your organisation’s ANBI (charitable fund) certificate or Inland Revenue Service’s confirmation of your organisation’s charitable fund status, where applicable.
  • Your organisation’s most recent annual report, along with a statement provided by your accountant, drawn up in accordance with the Guideline Governing Fund-Raising Organisations. Alternatively, you may submit an accountant’s audit report or historical financial data compilation, but we would rather receive an annual report.
  • A copy of a CBF-issued statement confirming that there are no known objections to your organisation, or a copy of a CBF-issued quality mark (only for organisations which (also) collect money from the public nation-wide).
  • A list or chart of all charitable funds to whom you have applied for financial support for your project, as well as the outcomes of those applications (financing scheme). Please ensure that your list is up to date and dated.
  • Your organisation’s complete annual budget for the current fiscal year.
  • If you are using the services of a fund raiser or fund-raising agency (which you may or may not have hired temporarily), we would like to learn the estimated costs of this fund-raising with regard to your application.

You will receive written notice of the Board’s decision, along with a copy of the terms and conditions of grant awards where applicable, within ten days of the Board’s meeting.

If your application is held over, you will have to discuss your application with Michaela van Wassenaer, who is also the person to contact if you wish to receive more information as to why your application was rejected. Michaela can be contacted as follows: (www.cultureconsult.net - michaelaculture@gmail.com - +31 6 3470 9932).

General information

By submitting a complete application, you agree to having all the information you submit to us with regard to your application and your organisation placed at the disposal of the Dioraphte Foundation’s Board and advisers. You also agree to our possibly requesting information on your application from parties with whom we know (or have found out) you have previously applied for a grant. Please submit your complete application to us at least 25 working days before a scheduled meeting. If any appendices are missing from your application (without prior notice or explanation), your incomplete application will be held over until such time as we have received all the requested items. Please note that we are entitled to reschedule meetings without notice. Also note that we do not return any information submitted to us.